Cash Receipt – Invoice finder

If the user entering the cash receipt does not remember the invoice number but has the Bill of Lading number, there is an additional window that will help find the invoice, as shown in the next figures. It can be found by company, by entering the number or the name of the company. You may select all locations, all accounting companies and closed items

Or you can find the invoice based on the Bill of lading number

It will display in the lower screen a list of invoices, according to what has been selected. To pick the invoice just hit <Enter> or double click on a highlighted line item

There are some cases in which the bill of lading has not been posted yet, however, in those cases, the payment can be applied, by entering the bill of lading/job number

Then click on the Apply Payment button; this will create an invoice, attached to the bill of lading

The program will ask to select a specific customer from a list and the receivable department. All this information is required, since an accounts receivable will be created. Once you click Ok, you can apply the amount that is being received. At this point, the cash receipt will have a line item with bill of lading number and the invoice number attached to it.

Payment will be reflected once the cash receipt is posted