Corresponds to a 3-digit CMS account. The Agency has the ability to create their own jobs, as well as their own documentation, such as B/L's, D/R's. They may also have their own general ledger and its own accounting area. Since the agent acts on behalf of the line, both accounting areas can be interrelated, through intercompany procedures that can be customized according to the users.
Also known as Forwarder/Broker. They are officially identified with FMC/CHB numbers respectively. These companies correspond to a more than three-digit CMS account. To be able to use these companies throughout the documents, they have to be previously setup in the CMS, from which you can also assign the FMC/CHB numbers by means of the quicki menu.
There are two types of account receivable invoices (A/R), the manual invoice and the invoice generated by traffic. They are made up of two screens, the first one containing the control number, the customer number and name, date, G/L account and the billed amount. The second one contains the detail description of the charges with the respective accounts and amounts. In either case the numbering is computer assigned.
As well as in the A/R case, there are two types of accounts payable (A/P), manual invoices and the invoices generated by traffic. They usually correspond either to brokerage, drayage, shippers/forwarders' advances or commission payments. They are made up of two screens, the first one with the control number, vendor number and name, G/L account, date and amount to be paid. The second one shows the description of the charges together with the respective account and the amounts. The numbering is computer assigned.
Interface used to automatically send the manifest to Customs to operate most effectively and efficiently. ISIS has designed a specific module for the transmission of the jobs to customs and is executed according to US Customs requirements.
Batch is a term that is used in both accounting and traffic. In accounting is used in the general ledger to identify entries in the journal entry. These entries can be done manually or through traffic postings. The manual journal entries have a numbering for the batches that are computer generated. Unlike the manual entries, the ones that originate in traffic have another numbering. These are four-digit numbers and can be as follows:
q 9021: A/P traffic invoices
q 9033: A/R traffic invoices
q 9026: payments of A/P by checks
q 9034: vouchers
q 9040: Cash Receipts postings
In traffic the batch number is used in the AMS system. It is specifically assigned by customs to a B/L, which facilitates a posterior communication between users and customs, regarding the cargo, in the case that this is necessary.
The bill of lading (B/L) is a document that is defined by the job number, ports (loading, discharge and final destination) and B/L number. Therefore the B/L is unique. It is made up of three screens: the B/L entry screen with the information about the shipper/forwarder/consignee/notify; the second screen contains the cargo description with the weight and measure and the third screen is designed for the rating and the parties that are billed. The numbering can be predefined or manually assigned, depending on the company.The B/L represents a very important document either in traffic or in accounting, then based on the rates and the commodity the B/L will generate the pertaining invoices and accounting information.
Document with unique numbering assigned by the computer. It is created for a specific job, ports (origin, loading, discharge and final destination). It is made up of two screens the first one designed to assign the information of the shipper, forwarder, consignee and notify. The second screen contains the information about the cargo that is being booked either loose cargo or containers. The numbering is computer assigned.
As mentioned before in Agent-Customs, these companies have their own CMS accounts (more than 3-digit company). They are identified by CHB numbers. The B/L's have a field specifically for this purpose, which is automatically populated when the forwarder is selected.
This cargo is not stuffed into a container. It is cargo that is loaded directly into the Vessel. The abbreviation used in the system is B/B. It is handled like loose cargo with a D/R. The difference with the loose cargo states when loading the cargo in the vessel. The loose cargo is loaded into vessel convenience containers, whereas the breakbulk does not. In the inventory by detail program you can either authorize or unauthorize the D/R line item with B/B by hitting <Ctrl+Alt+L>
This is a completely independent file than the commodity file. The cargo description contains the description of the cargo that the users input in the bills of lading, so if the cargo is repeated several times in different B/L's you can get them from this file saving time and keystrokes. They are not taking into account in the rating process.
The cash receipt entry is designed to record bank deposits or to record journal entries. The numbering is consecutively computer assigned per month.
Metal frame with wheels used to carry containers. Standard sizes include 20', 40' and 45'. Standard types include Gooseneck (expandable), 8-pin (40' that can hold 2 20' containers), and slider also expandable). The Chassis being equipment similar to the containers, they are also represented by a prefix, a number and a check digit. Unlike the containers you do not have To create it previously in the system. You can add it directly to the TIR entry screen underneath the container number.
Corresponds to another CMS account (four-digit or more account) specifically to assign the name of the trucking company that is expected to make the moves related to the booking. As every other CMS account to be able to be used, it has to be previously entered in the CMS. The carrier field is found in the bookings underneath the information about the job.
More than three-digit companies in the CMS account. It is usedIn documents such as bookings, D/R's TIR's, B/L's and reports, to indicate who owns the cargo.
The CMS Account is the company database. This file is made up of three sub-files: compfile, which contains the company name, namefile, which contains the information about the address and phone and fax numbers and deptfile is the file that keeps the list of the contacts in the company. Every company that is going to be used in the system has to be entered first in the CMS: shippers, forwarders, consignees, notifies, warehouses/container yards, lines, agencies, etc. The companies are two-digit company numbers; the lines are three digit company numbers. The rest of the CMS accounts are more than three digit company numbers. You can add locations, contact names to any of them (F1 key), and see the accounting and traffic information through the quiki menu.
The system identifies the containers through a four-letter prefix, followed by six numbers and a check digit that is computer calculated: CRXU-436642-3.To enter a new container in the system an LSD, TRFI or a BUY movement have to be created through a TIR. This procedure automatically populates the container master file, which contains the most current information of the containers. There are some files attached to the containers, such as the container movements, equipment types and container control code validation, the latter to set the movements of the containers logically.
The system handles the C/Y's as companies that as any other company have to have a CMS account. They can also be used as warehouses or depots and have their own D/R and TIR numbering and it can be either computer assigned or assigned by a user.
As every other company in the system it has to have a CMS account. It can be a shipper, a forwarder, a consignee, a notify or a line. Once one of these companies gets billed through an invoice, this information is kept in a customer card. However the users can also fill out this information manually without billing and set for the customers the billing location and the terms among other things.
Person who admits equipment into and out of port terminal.Writes a TIR (Trailer Interchange Receipt) for each movement in/out gate and records information such as the container number, chassis number, and seal number and also notes any equipment damage. The Checker is found in a couple of programs, Delivery Receipts and Inbound D/R's. The first one has to do with delivering cargo either inbound or outbound and either for loose cargo or containers. The inbound D/R is specifically designed for receiving the cargo that has arrived. The checker has to be previously setup in an OCM group called checkers.
They can be printed either for a payable invoice or through a procedure that consists of 3 steps: first prepare cash requirements, select invoices to pay and print checks. In either case ISIS can be provided with the specific printer drivers depending on the bank account to have the checks print with the respective format.
The system has a specific file to handle the commodity list. The records are numbers given by the users, as well as the commodity name and translation. This file is used in the rating defaults table and therefore in the rating process of B/L's and quotations.
It is a document designed for delivering cargo either for inbound or outbound jobs. In the inbound case it would deliver the cargo to the customers or the person in charge of picking up the cargo for them. In the outbound case it could happen that the customer want some of the cargo back to ship later. In that case, a delivery receipt will be created, as well.
It has the same definition than the container yard. It has already been explained previously.
Also known as port of call corresponds to a three digit port number in the port master file. Those are the ports from which the cargo is taken off the vessel. The number of the port is a user given number. The discharge ports have to be added to the line port master, to the sailing schedule and to the jobs, so the can be used in the system.
Unload containers/cargo from the vessel. It can be either breakbulk or containers. It could be referred to discharging containers in which case it could be discharged empty (DCHE) or discharged full (DCHF)
The dispatching system has been designed to list all the bookings created for a specific line with the quantity of containers, their equipment types and the spotting instructions.
Standard charge used in the rating process of the B/L's. When posting a B/L, it creates a receivable for the customer and a payable to the company in charge of the drayage of the cargo.
Identified in the system by a container yard/warehouse number and a dock receipt number. (Abbr. D/R). It is the receipt for non-containerized cargo. It contains the information about the shipper/forwarder/consignee/notify, ports of loading and discharge, job and voyage, booking number (if any) and the cargo description. It has an audit history.
Electronic Data Interchange refers to the electronic transmission of data between companies, which replaces the function of a standard business documents. ISIS provides a smooth efficient interface for EDI and can be customized based upon the needs of the customer.
This is another name for the containers. ISIS has a file called equipment type which includes all the sizes of containers and includes LCL as definition of equipment type for loose cargo
It means out of the country. All the cargo that is handled in the outbound jobs is exportation. There are a couple of cases in which there is cargo coming to the country in an inbound job as inbond cargo to eventually be exported. The latter can be denominated Immediate Exportation (IE), or Transportation and Exportation (TE).
This movement states for a full container specified in this way for convenience of the consignee. This can be defined at the moment of stuffing the container by pressing the <F4> key and select the type of movement.
Location other than discharge port, usually inland location. The final destination corresponds to a more than three digits port number. Unlike the ports of discharge, they do not have to be setup in the line/port master nor in the sailing schedule. When the port of final destination is the same port of discharge, .N.A.can be assigned.
One of the types of containers, which is open. As any other container type, it has to be setup in the equipment list with identification given by the user.
As explained previously in the Broker, it is a more than three-digit CMS account, identified by the FMC number (Federal Maritime Commission) and it is used by the system to generate brokerage commission when required.
this refers in the system to the list of events that have taken place for instance for a specific container or for specific cargo. It is chronologically ordered
Person or company bringing (importing) cargo into a country from a foreign origin. To our system it would be handled through inbound jobs into the U.S, whose cargo would be handled by the Consignee/Notify. As previously explained these companies are more than three-digit companies' numbers. These companies have specific fields in documentation, such as bookings, D/R's, TIR's and B/L's.
It makes reference to all the cargo and movements that are coming into the country. The system represents these procedures by inbound jobs (01). (see Jobs)
This is a document designed for receiving the cargo that is coming from another country, it means imported. This program is an on-line procedure that updates the inventory in the warehouse every time an inbound D/R is issued. Inbound jobs are required.
The system handles inventory for loose cargo and for containers. The program called inventory by detail, shows the loose cargo in a specific warehouse that has not been loaded yet. For the inventory of the containers there are several reports, by Equipment type or by type of movement among other things.
The cargo that is shipped sometimes is required to be insured. The amount of the insurance can be entered since the users are making the quotation. Also in the B/L, there is a field where you can define whether the cargo is going to be insured or not. In the rating process the insurance is calculated based on the percentage per value, which has already been assigned in the D/R or TIR depending on the type of cargo and the percentage of all charges
The job number is a field that constitutes a vessel, voyage and the date of sailing or arrival of a shipThe three first numbers correspond to the line, the next two digits represent the year. The following three digits represent a sequence generated by the computer starting at '001' at the beginning of every year and incrementing sequentially as new jobs are assigned. After these numbers you will find '-00,01 or 02', which means a General job, inbound or outbound respectively. A job number would look as follows. '00198029-02'The jobs are used throughout the system both in accounting or traffic and in documentation and reports.
Records all the entries in accounting that take place in accounting and also in traffic with the posting of the B/L's on a daily basis. Manual entries can also be done. Every posting that is done in the system is reflected in the general ledger. The journal is identified by the year, period (month) and batch (see batch for accounting).
It means Less than a Container Load. It is defined in the system as an equipment type. Usually the LCL is stuffed into containers for convenience of the vessel (V/C) and at the line's cost. It can also be Breakbulk. The LCL cargo is assigned to bookings, D/R's and B/L's. The system has several reports that include information about the loose cargo.
This document contains all the accounting information of the company since it started until today's date. It records all the accounts, amounts debited, credited and in general all the accountant movements that have taken place in the company.
Three-digit CMS account. The line has its own jobs and if it is handled as an independent company it will have its own general Ledger and its own accounting information. By the configuration in the CMS, a company can be a line but a line can not be a company
Put containers/cargo into the vessel. It can be either breakbulk or containers. It could be referred to loading containers in which case it could be loaded empty (LODE) or loaded full (LODF)
It is a program that is used to verify the cargo that is going to be loaded and if there are any discrepancies in the documentation. It includes loose cargo (vessel convenience containers), breakbulk and containers. The information is displayed by booking number. It is an on-line loading guide, which automatically rebuilds as each booking, D/R, TIR, and B/L is entered.
As well as the port of discharge the port of loading is also known as port of call. It corresponds to a three digit port number in the port master file. Those are the ports in which the cargo is loaded onto the vessel. The number of the port is a user given number. The loading ports have to be added to the line port master, to the sailing schedule and to the jobs, so the can be used in the system.
The system has either inbound or outbound manifest. These documents can be customized according to the country where it has to be issued. The report contains the list of all Bills of Lading and the detail on them for all cargo loaded on board the vessel. Three types include Freighted and Unfreighted (unfreighted used for submitting to customs, and also Dangerous Cargo manifest. In the moment of printing you can select if you want to print the local charges and the B/L's that have been cancelled for the specific job.
The master files contain the basic and default information about a specific item. It can be considered as a database. Most of the support files can be considered as master files, such as, jobs, line master file, ports, vessels, line/port, and containers, among others.
Person or company to be notified by the shipping line or agent when shipping arrives to the port. This company corresponds to a more then three-digit CMS account and is used in documents such as bookings, D/R's TIR's and B/L's in their respective fields.
Company who acts as shipping company but uses other lines' vessels to transport cargo to foreign ports. Similar to consolidator. As always, the NVOCC has to be setup in the CMS as a more than three-digit company number.
It is the central control point of all communications in and out of ISIS. It supports the electronic E-mail and the direct faxing, now including also the Internet E-mail. It has several features to facilitate the mailing for instance to a group of persons. It has different folders to keep al the information that the users have been handling back and forth.
Container with four sides but no top. Usually uses a tarp to cover the top. It is another equipment type, usually denoted as 20OT OR 40OT depending on the size.
Port where shipping company takes responsibility of the cargo. Could be inland origin other than load port. The origin port unlike the port of loading or port of discharge is a more than three-digit port. When the loading port is the same port of origin .N.A. is assigned to that field. This port does not have to be assigned neither in the line port master file nor in the sailing schedule.
It makes reference to all the cargo and movements that are out of the country. The system represents these procedures by outbound jobs (02). (see Jobs)
Ports have their own master file. The ports numbers are assigned by the users and as it has been explained so far the ports of call (ports of loading and discharge) are three-digit ports numbers. The ports of origin and ports of final destination are ports whose numbers are more then three-digit ports numbers.
This word is used in the system either in the accounting area or in traffic. In traffic the posting refers to two things: generating invoices by B/L's, which affects the accounting area and loading/discharging containers into/from the vessel. In accounting it means amounts that have been assigned to a specific account and is already reflected in the general ledger.
ISIS has procedures previous to the postings to make sure that all the information regarding containers and B/L's (Traffic) is correct. In the Accounting area it is recommendable to run proofs before posting the amounts. Once anything is posted it is not possible to delete it. The proofs will show at the end a report that contains information that may be in conflict to be corrected before posting it.
There is a quotation module in the booking menu. The quotation is generated based on the rating defaults (see rating defaults) once the users enters the cargo in the booking detail screen and performs the rating process.
This is a special table designed to contain all the information regarding tariffs, depending on the ports, commodities, equipment type and standard charges. This table has to be filled out by the company that is going to use the system and it is very important to set it up. In the process of the B/L rating, this saves a lot of data entry and keystrokes.
The sailing schedule contains the information about the job number, the ports that are included for the trip and the dates in which the vessel is going either to depart or to arrive. All this information has to be entered in the respective job, in the second screen. In front of every port there is a field for the In and Out dates. You can print this report out from the job menu.
Metal or plastic fixture attached to rear container doors inhibiting the opening of the container without 'breaking' the seal. Seals are identified by alphanumeric numbering and are placed on the container once it is stuffed and the cargo has been verified. For the vessel convenience container, the stuffing tally program has a feature that allows the users to assign the seal to the container by hitting the <F2> key. The seal is required for the full movements.
It is one of the files taken into account in the rating process either for quotations or for B/L's. In the schedule B you can enter the official number depending on the commodity. It also has available space for information of dangerous cargo if applicable.
Person/Company selling cargo and/or shipping to a foreign customer. Could be the manufacturer or an agent. It is used in documentation such as bookings, D/R's TIR's, B/L's and reports. Therefore they have to have a CMS with a more than three-digit number. Besides the CMS account the shipper has another file in which you can add the EIN information for that company.
ISO Container (independent shipper-owned). Usually designed specifically for the cargo the shipper manufactures. I.E. Tanks for liquid commodities, situated in 20' x 8' x 8' metal frames. It can be defined in the equipment types by the users to eventually be able to use it in the system.
This document can only be printed whenever the cargo has a cargo value. If it does not, at the moment you are going to print it, the program displays a screen to attach an invoice and its amount. This process is performed for each line item that the B/L(s) has (have) in the description. When the process finishes the SED's will begin to print.
They are used both in the quotations and in the rating processes. The standard charges have their own table in the system and can be edited or modified as desired. They are assigned specific accounts and whether they are going to be commissionable charges, like agency commission or brokerage commission. The numbers of the standard charges are numbers given by the user and they can be between 1 and 99. More than or equal to three-digit number are denominated concepts, which are used in manual invoices or journal entries.
Union Contractor used to perform port operations including checkin containers, moving containers around port, and loading and discharging vessel. The definition of container yard can apply here taking into account that the yard can be located in the port. In ISIS it must have the CMS account. (Remember: company numbers bigger than three-digit numbers).
This process is the opposite of the stuffing (next item). By means of the stripping process you can take out or unstuff all the cargo from a container. ISIS also has a specific program to do this and it is called inbound stripping, in which you enter the inbound job, and the port of discharge.
It is the action of placing the loose cargo into a container (vessel convenience container) to be loaded into a ship. The system has a specific program to perform this action, which is the stuffing tally program that allows the users to enter all the D/R's that are going to be stuffed in a determined container and as they are entered the weight, measurements and B/L's are updated.
Terminology used for vessel size as determined by number of T.E.U.'s. I.E. A 1500 T.E.U. vessel. A 40' container uses the space of 2 T.E.U.'s.
Also referred to as E.I.R.- Equipment interchange receipt. Used to record movement of equipment in and out of a terminal gate. Information recorded includes equipment number, seal number and any damages on the equipment. The program has a specific entry for the TIR, with the container number, equipment type, seal if required (full movements require seal), information about the job and ports. It is used to record all the movements that are taken place by the containers, all those movements that imply a movement out of the gate or into the gate. For movements such as DCHF, LODF, LODE or LODF it is not required a TIR.
The vessels that transport the cargo have their own master file in ISIS. This file contains all the important information about the vessel, the name, port of registry, nationality and captain's name among other things. Attached to it you will find the sailing schedule, which contains the list of ports of call (discharge or loading) that are going to be visited by the vessel. Also you can select the lines for which you want this vessel to make a trip.
The V/C containers are used in the system to stuff loose cargo. You can define the V/C in the stuffing tally program. A requirement that the program has is that to be able to stuff this type of container its most current movement has to be an empty status.
This is like another way to identify a job. The system has a field voyage in which indicates the name of the voyage (can be given by letters and numbers) coming into the Country and the voyage out, which indicates the number of the voyage going out of the country. Once it has been entered in the job entry screen, every time that you assign that job number to any document the voyage name will automatically be populated.
It is a third party billing function used primarily to track costs against a vessel in a balance sheet account, grouping charges by jobs, ports and concepts. There are actually two levels that are utilized depending on the setup of ISIS. First, as a vessel disbursement account, a G/L balance sheet account is created and the account number entered into the company setup screen. As A/P invoices are created for charges against a vessel's account, the VMS account should be used in the invoice detail. A pop-up window will be displayed and the job, ports and 'concept' will be required. Note: The concepts are from the standard charge table and are used to further group charges which can be billed separately or together, and which provide useful information on the job analysis reports. The job number is the key to determining the line to be billed for reimbursement of the charges being paid out (first 3 digits of the job number is the line).
Internal invoices billing one ISIS company to another usually on behalf of a third party. They are created automatically by the system and can be reviewed and printed, but not entered manually. They are found in the Accounts Receivable menu and are specifically designed for keeping track of the expenses related to the vessel management for a specific job.