New features of the Dock Receipt

 

There is a set of new features in the windows based dock receipt that can be found on the toolbar or under the File, Edit, Forms, View or window menus, as well as in the detail part.

 

1 Dock Receipt Header

 

 

Under File you will find the following options

 

New: Opens a new window to create a new D/R or to access an existing one

Close Closes the window

Prior: If you are in a D/R, it will take you to the previous D/R

Next If you are in a D/R, it will take you to the next D/R

Save D/R: After a D/R has been edited; you can use this option to save changes that you have made

Cancel Edit; deletes what you have typed in a specific field

 

 

Under the Edit menu, you will find the options to put the Dock receipt on Hold.

 

Under the Forms option, you will find the option to print the receipt and labels

 

Under the View menu, you will find the following options

 

            Change Color; modifies the colors of your screen.

Hide Address and Collapse Address in Detail can be used to modify the view of the screen. These options hide or show the CMS address, allowing the user to view more/less information, depending on the selected option.

Show Toolbar; shows or hides the main toolbar

New window when finding Dock receipt; this feature works in the same way the B/L feature does. If it is selected and the user goes to the Find D/R option and finds a D/R, it will be opened on a new window.

Search on Description; if selected, the description will automatically appear as you type. Otherwise, it will behave as an edit field, and the description has to be typed completely

Get Dimensions always; when selected, it will show the dimensions of the line items in the detail of the Dock receipt, all the time, after being entered for the first time..

 

Under Window, you will find options to view several receipt at the same time, by displaying them horizontally or vertically, or simply view them one by one.

 

Other general features are

 

            Date and time can be captured at receiving of the cargo

            Specific notes can be added to the Dock Receipt, by clicking on the respective icon, or by going under the File menu

            There is an Audit history of the Dock receipt. Any change that is made to the receipt, after the initial entry (not detail, the detail has its own audit file)gets registered in this file

            Different signs show up right below the D/R number, indicating the status of the receipt. It also shows if it is describing Hazardous Cargo.

            It has a Find Dock receipt option, similar to the one in the Bill of lading. The search can be based on job, CMS, Bill of Lading, Container Number Location, etc.

            In-Bond information can be captured, specifying the type of movement

            Force receive (Magic Wand) This option forces the system to put cargo into inventory. It is customer specific and it is used by customers who have a real-time operation in the warehouse.

            Send EDI (customer specific)

            Clear D/R Inventory: this is a way to take cargo out of inventory

            To print or preview the receipt, click on the corresponding icon or go to the File menu and select the option

 

 

2. Dock Receipt Detail

 

The detail entry in the dock receipt is divided into 9 sections:

 

  1. Cargo Detail: It has the description of the cargo being received, with the quantity and the description of the pieces. If you are using a booking with multiple line items, it will bring forth a n additional window with the list of items to select from

At the bottom of the screen you will see additional information pertaining the description, such as packages received, staged, remaining, manifested, reference, status (authorized, not authorized) and warehouse location. At the very bottom, it has an icons bar, to view additional information about a line item (equivalent to right-clicking on the mouse and getting additional properties)

Dangerous cargo can be also captured at the D/R level.

  1. Comments; to add comments to your receipt, you can type them or select them form the Comment window by hitting Enter or double-clicking on them.
  2. Bills of lading, shows B/L’s in which your dock receipt has been manifested.*
  3. Containers, shows the list of containers/stuffings into which the cargo has been stuffed*
  4. Delivery Receipts, delivery receipt related to the dock receipt (if any)*
  5. Invoices; this is the section that contains the invoices with the cargo value and bank drafts (if any)
  6. Reference: This field is customer specific. It is a different type of reference then the one that it is used to identify shipments. This reference is used for scanned commodities.
  7. Pictures to attach pictures from the cargo, Scans can automatically be attached to the documents
  8. Video to attach a video if desired

 

*This document can be accessed, by double-clicking or hitting Enter on the line item.

Please review the special keys, to delete a line and insert a line in the details