Service Contract

This program allows the users to define a service contract for a specific period, for a specific customer, defining ports of origin, loading, discharge and final destination.

It has four main sections. The section on top contains the contract number, the range of dates through which the contract is valid and it shows whether it is active or not. Also the toolbar contains all icons needed search, copy, add notes print, etc

The next section specifies details of the contract; the contract can be specified as TEU’s, as a US$ amount or tonnage. There are two additional options, suppress brokerage and LCL as TEU. The first one, if checked, means that under no circumstance, there should be a brokerage commission, and vice-versa, if it is unchecked, it means that when this contract is used in a bill of lading and this one is posted, then a brokerage commission should be generated.

The section in the middle defines the line (s) customer (s) and the ports. It can contain more that one customer and more than one port and can be specified for more than one line. As always, it is important to remember that either the customer, the line and the ports have to be priory set in the CMS and the ports table, respectively.

The last section contains several aspects, such as a Tab to add comments, contract rates and add documents. It also has a section where displays the list of Bills of lading using this contract.

Contract rates can be added from this screen just clicking on the corresponding icon on the right hand side.

The icons on top and the options in the menu can be used to execute functions pertaining to the contract service, such as, View Audit, View B/L’s, print it and tile the windows in case that there is more than one document open.

There are a couple of reports useful for this section, as follows:

Fulfillment report shows current status of the service contract, statistics; service contract detail report, shows a list of contracts, selected by date. They can be run from the reports submenu in the service contract entry screen, or from the submenu

To create a Service contract, enter the number\name in the contract number field and populate information regarding details, line, names and ports. To add this information, double-click on the field and enter the corresponding data